Create AutoText for Frequent Responses in Outlook

Vivian Lee
  1. Find the “model text” that you want to use as the AutoText entry and copy it into your Windows clipboard (CTRL+C) (this could be a frequent paragraph or short phrase that you type often in numerous responses. Draft a new email and paste it into the body of the new email. Format it and clean it up to the format you want it in (bullets, numbered, paragraphs, etc). We suggest removing any client names to make it generic.
  2. Select the text and then select Insert > Quick Parts > AutoText > Save Selection to AutoText to AutoText Gallery
    AutoText in Outlook
  3. Give it a name (nickname) with at least 4 characters.
  4. To use the AutoText entry, simply place your cursor in the body of the email (in the desired location), and then type the first 4 characters of the AutoText name. You will see a pop-up preview of your entry. If you want to insert it, simply hit your Enter key. Another way to insert it is to select Insert > Quick Parts > AutoText > and then select the AutoText entry from the preview gallery.
    AutoText entry in Outlook

New Resources In Your Inbox

Get our latest cybersecurity resources, content, tips and trends.

Other resources that might be of interest to you.

Best Managed Service Provider in the Washington DC Area

Airiam is the top managed service provider for Washington DC, Maryland, Delaware, and Virginia, providing IT services and cybersecurity solutions to the local organizations. Managed Service Provider in the Washington DC Area Airiam serves communities i
Jesse Sumrak
>>Read More

Recent Tech Layoffs Sharply Increase Insider Cybersecurity Threat

Video Overview As Layoffs Abound, HR and IT Teams Must Collaborate to Deter Insider Cyber Threats Airiam, a managed IT and cybersecurity company with a strong focus on cyber resilience, today revealed an increased risk of insider cybersecurity breaches
Avatar photo
Conor Quinlan
>>Read More

Introducing the New Airiam Podcast

Episode Summary In the trailer episode of the Airiam Podcast, we preview what topics the podcast will cover, and share why the show was created. The mission of the podcast is to inform and inspire listeners with stories of cyber resilience and human re
Avatar photo
Conor Quinlan
>>Read More